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  • Owner FAQs
  • Important Forms
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  • Items Affecting Payments
  • Check Stub Sample
  • Ownership Changes
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  • Joint Interest Billing - Outside Operated
  • Gas Balancing and Production Reporting
  • Payout Statements
  • Contacts

Ownership Changes

Find the information and documents required to complete different types of ownership changes. All information regarding changes of ownership are directed to a Division of Interest Analyst contact.

Name Changes

An individual's name changes due to marriage or divorce:

  • Copy of Marriage Certificate or Divorce Decree reinstating maiden name change or other documents affecting name change

Company or corporation changes its name:

  • Certificate of Name Change and Tax ID

Company or corporation’s name change due to a merger:

  • Certificate of Merger and Tax ID


Trust/Partnership Change

Trust or Partnership is created:

  • Trust or Partnership Agreement
  • Copy of the document conveying the interest to a Trust or Partnership recorded in all counties where the property is located

Trust or Partnership is terminated:

  • Dissolution of Trust or Partnership
  • Copy of the document conveying the interest to a beneficiary recorded in all counties where the property is located

Changes in Trustee:

  • Trust Agreement
  • Copy of the instrument whereby the successor trustee was appointed (i.e. death certificate, resignation of trustee, appointment of trustee)


Death of Owner

If the decedent’s Will is probated in the state where the property is located:

  • Copy of Death Certificate
  • Certified copy of the Last Will & Testament, Probate, Letters Testamentary/Letters of Administration and/or Final Decree of Distribution recorded in all counties where the property is located
  • Notarized copies of executor’s deeds or other deeds, if applicable, recorded in all counties where the property is located

If the decedent’s Will is not probated in the state where the property is located:

  • Copy of Death Certificate
  • Foreign Letters Testamentary or Administration recorded in the county where the property is located
  • Authenticated copies (three-way certificate) of the decedent’s Will and the Order admitting it to probate in a foreign jurisdiction recorded in the county where the property is located (Texas)
  • Copies of the decedent’s Will and the Order admitting it to ancillary probate recorded in the county where the property is located (Arkansas, Colorado, New Mexico, Oklahoma, Wyoming)
  • Notarized copies of executor’s deeds or other deeds, if applicable, recorded in the county where the property is located

If the decedent did not leave a Will, or the Will is not being probated in the state where the property is located, and last year’s revenue from the decedent’s interest in these properties was less than $10,000, please furnish:

  • Copy of Death Certificate
  • Affidavit of Heirship  completed by a disinterested person acquainted with the facts (preferably not a close relative). This must be witnessed, notarized and recorded in all counties where interests are owned by the decedent. Transfer by Affidavit of Heir ship is according to the Laws of Descent and Distribution where the property is located.

If the decedent did not leave a will and last year’s revenue from decedent’s interest in these properties was more than $10,000, please open administration proceedings to probate the estate without a will.

If the owner of a life estate dies:

  • Copy of Death Certificate
  • The remaindermen address(es) and tax identification number(s)

If the owner of a joint tenancy dies:

  • Copy of Death Certificate of joint tenant


Miscellaneous Information

Transfer an interest:

  • Copy of the document of conveyance (deed, assignment, bill of sale, etc.) that transferred the interest, notarized and recorded in the county where the property is located

Appointment of Attorney-in-Fact:

  • Copy of the Durable Power of Attorney

Ownership change due to divorce:

  • Complete Divorce Decree including Settlement Agreement
  • If appropriate, recorded conveyances
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